Random Drug and Alcohol Testing

good afternoon everyone thank you for joining um my name is mary gage i am the digital marketing specialist at enterprise health i wanted to welcome you all to today's 30-minute webinar on randomized testing programs we appreciate everyone's time today we know you all are busy which is why these webinars are designed to be fast and focused on

a single topic in most cases emphasizing a new or innovative functionality developed to support occupational and employee health operations of our clients our intent is not to sell any of these capabilities on a stand-alone basis but rather to share innovative components of the total enterprise health solution developed in collaboration with our client community today's webinar is focused

on how enterprise health simplifies the management of random drug and alcohol testing during today's webinar we're going to show you how enterprise health simplifies enrollment of employees in a drug testing panel randomly selects employees helps meet current dot agency testing requirements creates orders notifies the correct contact to perform testing tracks employee complaints and streamlines reporting today's presenter

is dave cornwell dave is our director of r d and is responsible for overseeing the continuous innovation of our solution so i will now turn it over to dave all right i thought i'd start off with this the reason we made this tool is for government regulation these are the percentages that they require if you have employees

that belong to these groups these are percentages of the people that you have to randomly select from so that is why we made this we have a couple of different scenarios a few different scenarios that we're going to cover we have the simple one that if you have a group of employees and then amongst your employees you

have a smaller group of employees that belong to one of those groups or maybe many of those groups you may have multiple circles for the need randomly tested that we're going to be able to randomly select from those it's just simple single employer we can also handle a scenario where if you manage a pr this program for

multiple companies so you would have more than one employer and then within each of those employers you then have that group of people that needs to be randomly selected for testing the tool works pretty much the same it's going to be just ran against the employees for company one and you'd run it against the people that you

tested and then you would run it separately for the employees and company too so very it's still pretty similar um and then the third one saved the big the funnest for last if you are managing this program for a group of um small companies so if you have some smaller companies maybe they only have five drug five

drivers they're in their their employee not really great to pick 50 of those people once a year is not that's not very many people so if you want to group those small employers together you can combine them and kind of roll them up into sort of a suit pseudo parent organization and then we we will run the

tool against that parent organization and it will treat all of these sub-employers as if it's their own and it will just randomly pick from a pooled group of people from all of those across all of those employees a few things that we have to have set up in order for this to work um there's a health surveillance

panel so this is the normal health surveillance panel that we would use if you're running a different kind of monitoring program you know an ocean noise or whatnot the big difference here is that these procedures are marked as just on demand and so that health surveillance processing that normally happens on most of our panels these are sort

of ignored it's on demand it doesn't happen once a year the tool is referencing referencing this to understand now that i've chosen someone what procedures need done according to the panel that i've defined we also have to have the concept of an employer organization in our system that is a chart and then that defines this is the

name of the employer and then we group all of the employees that belong to that employer and then of course identify them as belonging to the panel so that we get that smaller circle of needing to be randomly chosen from and then there's a couple of chart tabs under that employer organization the we have a tab for

the random drug tester which i'll be showing and then a report so on that that health surveillance panel i've just kind of uh i've created a simple one here this is for the dot femsa and it has the the breath alcohol and the dot urine and as i said they're marked as on demand and then you you

have your employer with people to test i've used our our sample employer better corp that comes with our demo system i put all 11 employees of that of that employer put them all in our into my my drug screening so that we can choose from from a larger group didn't have a lot of numbers so and so

now yeah we get into the fun part this is the tool now that we have all that configuration this is what brings it together we have um that random drug screen tester tab that i mentioned that was added to my employer organization now and so when i come in here i see that i have a drug screen

group so this drop down comes from that health surveillance panel i only have the one for this demonstration if you were managing multiple multiple programs for this employer you would see multiple in this drop down likewise if you're managing multiple programs across multiple employers this drop down would be limited to the programs that this employer has employees

enrolled in so if this employee if this employer only has drivers we'd only see the program for the drivers and if another employer has let's say only pilots or something um you would only see that in the drop down for them so it's not going to be showing you programs that do not pertain to this particular employer

and then of course it shows the orders that we're going to need to have done we have our urine and our breath alcohol now just to start this off i just came in here and i hit search without setting anything up this was there by default because i only had one and i hit search just to see

that my uh my population here is listed i wanted to just check my total number everyone that's in the pool for this employer you know very useful i guess for the start of the program if you're if you're getting the employees defined in this group you know say over an hr interface or something just want to make

sure that they're you're getting the right number of people in that group to start off with and so now that i've verified yes this is the drug pool i was expecting i can go ahead and start actually randomly selecting for people so i have my main percentage here that i need to have 50 percent that i need

to choose and so that's going to be 50 for that dot urine and so that's searching for half of the population i only did this one time per year because we have some small numbers the times per year can be done different with different ranges we can do it twice three four times or even 12 times a

year if you want to run this every single month that'll do the math for you it'll take your 50 percent and just divide that by the number of times a year if you're going to do it every month it'll take that number divided by 12 and then of course in an ideal world you would be testing the

divided by 12 number you know randomly select that 12 different times and add up to your 50 in the end we also have a 10 in this box here it is kind of off to the side for this breath alcohol we only need to do 10 percent and we want that to be of the people i found

for my 50 percent i want to have 10 percent of the people get that second order and so you'll see here that everyone got the dot urine but only the one person got a breath alcohol so we've only got 10 percent of that getting that we do have an option for skipping anyone that was drawn last time

this was something that came up on certain scenarios they didn't want someone that had the testing done last month to get it again this month so that is an option once i've confirmed that yep okay everything looks good we can click the little check all it highlights everyone and we can add it to their do list and

this just basically goes out and adds these orders to their do list to indicate these people have been randomly selected to be tested and we'll go to our drug report tab so this is the tab to review who has been selected and it is both useful for right after you do the selection you can come in here

and see everyone that just had those orders created i can see my list i can look at who their supervisor is their clinic location their work location we have several fields in here to help assist you in grouping all of these people into who needs to be notified i think we've heard a couple of different scenarios that

we you know we want to let their supervisor know that they've been selected so they can let them know where they need to report there's someone at the the building that handles all of this so we want to just sort of sort by that building and send everyone for uh this building that building and that building we

have a contact for them so we'll send the list to them so we just we have several columns in here to help assist in reporting on who needs to get notified it's also useful for you know managing it if you're doing this every month and you need to make sure that you know the next 30 days these

people need to get in and get tested so you can come in and filter on that date range for what has been ordered in the last month and make sure that they uh they are in fact getting those done we it's off to the side here of ahead of a small screenshot but there is a status column

over here where you can check to see if that uh if that order has been completed or if it is still pending and i believe yeah oh i did have i have one more screen of this this is grouping by the work location so just to show the ability of uh like i said you know i want

to sort this by one of these fields to indicate everybody at better court main campus i need to send that list off to the contact for that area but these can of course be grouped by any one of these fields that that makes sense for your use case